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Manage scheduled work

Review scheduled jobs and recurring checks, run or pause the correct item, and delete work deliberately.

Who this is forWorkspace owners and operators responsible for existing scheduled or monitored work

You will achieveIdentify the correct job or recurring check, verify its visible state, and perform the intended action without affecting unrelated work.

Before you beginReview the requirements before changing anything.

Last reviewed 10 July 2026Owner: Product EducationCurrent guide
On this page
  1. Before you begin
  2. Steps
  3. 1. Open Integrations → Tasks
  4. 2. Review Cron
  5. 3. Review Heartbeat
  6. 4. Run an existing job only when safe
  7. 5. Turn a job on or off
  8. 6. Delete only after checking the impact
  9. Expected result
  10. Status meanings
  11. Usage credit impact
  12. Information stored or shared
  13. Limits and permanent actions
  14. Common problems and recovery
  15. Next step

This guide is for operators who manage work that already exists in Aivah. You will review a scheduled job or recurring check, confirm what it affects, and run, pause, or remove only the intended item.

Before you begin

  • Know the job name, purpose, and outside service or channel it may affect.
  • Confirm you are authorized to run, pause, or delete it.
  • Check whether running it now could send a message or change information elsewhere.
  • Record the visible status and next run before changing anything when your team needs an operational record.

Steps

1. Open Integrations → Tasks

The page contains:

  • Cron for scheduled jobs.
  • Heartbeat for recurring checks and their health.

In plain language, these are scheduled jobs and regular checks.

2. Review Cron

Search for the intended job, then check its visible status and next run. Confirm the name and purpose before using any action.

Scheduled jobs in the Cron area of Tasks
The Cron area lists existing scheduled jobs and their available controls.

Depending on the item, you can turn it on or off, choose Run now, delete it, or refresh the list.

3. Review Heartbeat

Use the visible health information to review recurring checks. Refresh the list before deciding that a recent change or run is missing.

A recurring check in the Heartbeat area of Tasks
The Heartbeat area shows recurring checks and their visible health.

4. Run an existing job only when safe

Choose Run now only after confirming the job and its effect. Running a job can affect outside work immediately.

5. Turn a job on or off

Use the available control for the intended job, then refresh and confirm the visible state. This page manages existing work; it does not currently create or fully edit scheduled work.

6. Delete only after checking the impact

Confirm the job name, purpose, and downstream effect before deleting it. Refresh the list to confirm the current workspace view.

Expected result

The selected job or recurring check shows the intended state, any manual run has the expected result, and unrelated work remains unchanged.

Status meanings

  • Cron groups scheduled jobs.
  • Heartbeat groups recurring checks and their visible health.
  • An on or off control changes whether the selected item is enabled in the current view.
  • Exact item-specific health or failure labels are not defined in this guide; use the details shown for that item.

Usage credit impact

Running work can trigger supported activity, but this guide does not define a credit formula. Check your current workspace balance and the effect of the job before using Run now.

Information stored or shared

A scheduled job or recurring check can use a connected service or channel. Its run may send information or change outside work immediately. Review the job and its connected action before running it with real information.

Limits and permanent actions

  • Tasks manages existing work; it does not currently create or fully edit scheduled work.
  • Run now can have an immediate outside effect.
  • Deleting removes the selected item from scheduled work; this guide does not establish an undo path.
  • Pausing or deleting a job is not described here as reversing work it completed previously.

Common problems and recovery

ProblemWhat to try
A job is missingClear the search, switch between Cron and Heartbeat, and choose Refresh.
The list looks staleChoose Refresh, then check the visible status and next run again.
A run does not produce the expected resultConfirm the connected service and allowed action, then review the job's visible state before another controlled test.
A recurring check looks unhealthyReview the visible health information and the outside service it depends on before changing the item.
The wrong job ranStop further manual runs, check the affected outside service, preserve the job name and approximate time, and contact an administrator or support without sending secrets.

Next step

Review connected tools and safe actions, or return to memory and sessions.

Keep going